Technology License & Cost Optimization
Driving Immediate Cost Reduction — Without Disrupting Your Current Vendors or IT Environment
We optimize recurring spend across Microsoft licensing, cloud and infrastructure, connectivity/SD-WAN, UCaaS/VoIP, cloud contact center, cybersecurity, and merchant processing—producing a CFO-ready comparison and a clear sign-off plan. For eligible organizations, Microsoft licensing savings can be guaranteed.
What It Is
A brokerage-style cost optimization process that benchmarks what you pay today and delivers a clean, apples-to-apples comparison across options.
What It’s Not
Not a rip-and-replace of your IT systems.
Not “discount hunting” that adds vendor chaos
Not disruptive.
Who It’s For
Healthcare and multi-site operators under pressure.
Teams who suspect waste and need simplification.
CFOs, COOs, CIOs, and IT leaders.
The Problem
License creep and shelfware inflate spend.
Vendor sprawl increases cost and complexity.
Renewal terms are hard to defend.
Cloud bills drift without governance.
Solutions That Directly Address the Cost Gap
If the Problem Is License Waste & Bundle Mismatch…
We align licensing and add-ons to actual usage and role requirements—so you stop paying for capabilities you don’t need.
If the Problem Is Renewal Shock & Unclear Terms…
We translate invoices and contracts into a CFO-readable model, then surface the cleanest options and timing for action.
If the Problem Is Cloud Spend Drift…
We implement a governance-first approach (visibility, right-sizing, budgeting controls) so spend stays predictable and justified.
If the Problem Is Vendor Sprawl & “Too Many Renewals”…
We centralize evaluation across categories and bring you a decision-ready comparison—without creating more vendor noise.
What We Optimize (Common Spend Categories)
Microsoft Licensing — M365, add-ons, security bundles, renewal structure
Cloud Spend — Azure/AWS/GCP governance, right-sizing, budget controls
Connectivity / SD-WAN — circuits, bandwidth, architecture, renewal resets
UCaaS (VoIP) — phone licensing, provider selection, multi-site alignment
Cloud Contact Center — platform cost optimization + feature alignment
Cybersecurity — align spend to risk and compliance requirements
Merchant Processing — fee optimization + rate structure transparency
You don’t have to tackle everything at once — we start with the category that has the fastest financial impact.
If 10–30% is recoverable, what would you do with it?
Even modest optimization could translate into six figures annually for many organizations. Our process quantifies the opportunity using your current invoices, licensing snapshot, and billing data.
Our Process
Step 2
Needs Assessment + Secure Intake
NDA + collect invoices, licensing snapshot, billing exports.
Step 1
Discovery Call (30–60 minutes)
Confirm scope, priorities, decision owner, renewal timing.
Step 4
Pricing & Contract Optimization
Side-by-side options, savings math, and recommended path.
Step 3
SKU & Spend Mapping
Normalize SKUs, quantities, terms, and current totals.
Step 5
Sign-Off + Implementation Plan
Approve option, coordinate changes, set ongoing reviews.
Designed to be low lift. Decision-ready in days, not weeks.
“We were evaluating our web services licensing. AFIS provided a "Free Evaluation" of licensing options, allowing us to save over 10% in annual licensing fees. They also helped us decide on the best solution for our organization during our current rapid growth phase.”
Matt M, VP of Development
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Frequently Asked Questions
Is this disruptive?
No. Our model is built to reduce vendor runaround by getting quotes and comparisons in one place. Our Microsoft optimization process starts with stakeholder interviews + reviewing your tenant, then producing a clear license/SKU matrix before any changes are made.
Would we have to replace our current vendors or systems?
No. Our engagement is designed to compare providers, negotiate pricing, and choose best-fit options—not force a rip-and-replace. When changes are approved, implementation is coordinated with your IT team for a smooth go-live.
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How fast do we see value?
Value becomes clear quickly because our process includes transparent side-by-side pricing with savings math, and we use a “free IT audit / see how much you can save” entry point. Timing of realized savings can still depend on contract terms and implementation windows.
What do you need from us?
A point of contact plus enough information to evaluate and map your environment. We start by interviewing stakeholders, reviewing your tenant, and building a clean license matrix with quantities, unit costs, and annualized totals. For Microsoft licensing, we can begin with the number of licenses you’re currently paying for to estimate savings and move toward an official quote.
How do we know our data will be secure?
The solutions we source and compare include security controls. For example, cloud contact centers are hosted in secure data centers with advanced security protocols and multiple layers of authentication, reducing breach risk. For merchant processing, we use controls like Point-to-Point Encryption, PCI scope reduction, and EMV protection. We also only transmit personal data to partners who share a commitment to data protection and privacy.
Annual Technology Spend × 10–30% = ?
If you suspect license waste, renewal bloat, vendor sprawl, or cloud spend drift —
Let’s evaluate it.